Overview:
Kimley-Horn has a challenging opportunity in our Charlotte, NC office for an Administrative Assistant to support our Marketing team.
We are seeking a dynamic, proactive individual to provide administrative support to senior Marketing leadership, Marketing Coordinators, and Graphic Designers on day-to-day and confidential activities.
Responsibilities:
Providing administrative support to 5-8 professionals including calendar maintenance, scheduling, filing, expense reports, and travel arrangements
Researching venues for meeting or events along with related activities
Negotiating with vendors
Running occasional errands
Traveling occasionally
Effectively partnering with other Administrative staff and senior leaders
Responding quickly and efficiently to requests for assistance
Generating and organizing financial reports
Supporting conferences by supplying project materials to outside printers, internally printing, and shipping support materials for events
Occasionally printing and copying materials for proposal production, including creating labels and FedEx packages
Supply ordering, stocking, and assessing inventory of marketing production center
Filing and archiving
Other special projects as assigned
Qualifications:
Position Requirements:
3+ years in a corporate/professional environment in an Administrative role
Strong proficiency in MS Office Suite specifically Excel
Strong proficiency in Adobe Acrobat Professional; familiarity with database software preferred
Professional, organized, client-oriented, and deadline driven
Able to anticipate needs and manage multiple competing priorities
Strong verbal and written communication skills (grammar/proofreading)
Positive team player with can-do attitude and commitment to quality
Self-starter who can thrive in an environment where leaders often travel
The physical demands of this role include moving and lifting of boxes, and standing and sitting for extended periods of time
Proven ability to maintain confidentiality
Desired Qualifications:
Knowledge of A/E/C industry
Database software experience
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