At Lincoln Property Company, we encourage the creative thinkers, embrace the entrepreneurial spirits, and empower the outside-the-box problem solvers.
You’re never a number here.
Come find your identity and help animate our brand.
The Property Assistant is responsible for meeting the needs of the Property Management Team.
This individual will maintain a high level of professionalism in addressing and coordinating Property Management issues including response to, and resolution of, any Property Manager, Client, and Tenant requests or concerns.
*Desired Competency, Experience and Skills:*
* Four-year degree and 3+ years of related experience; or the equivalent combination of education and related experience
* Real Estate experience a strong plus
* Familiarity with commercial real estate documents and the work order process
* Proficiency in Word, Excel, Power Point, Adobe Acrobat/PDF, and Outlook
* Strong interpersonal skills; ability to maintain professionalism in a sensitive environment
* Excellent verbal/written communications skills
* Strong organizational skills; detail oriented
* Proven record of providing excellent internal and external customer service
*Responsibilities:*
* First point of contact for tenants and vendors who enter the Management office; escalate issues as needed
* Update and maintain property contact lists and emergency information for property
* Coordinate, schedule, and assist with deliveries to and from the dock area
* Promote and foster positive relationships with tenants, owners, and staff
* Ensure that invoices are processed properly by coding for property manager approval, recording/maintaining invoice tracking spreadsheet, and submitting for payment
* Maintain property work order system in the CMMS system, including on-demand and scheduled work order input & dispatching, closing, time tracking, and general reporting
* Create, submit, distribute, and track vendor contracts
* Maintain Property files (electronically as well as hard copies on-site)
* Maintain all Vendor Certificates of Insurance, W-9s, and any additional forms necessary for Contractors
* Conduct property inspections and reports to ensure quality assurance and efficient customer service
* Assist in reviewing and compiling monthly and quarterly reports for client and property management team
* Provide full administrative support including phone support, typing, reports, filing, and distribution of correspondence.
* Coordinate and assist with meetings/special events held at the property as requested.
* Assist in keeping the Client’s Policies and Procedures updated and current
* ·Order office and kitchen supplies as needed
* Handle other duties as assigned
Job Type: Full-time
Pay: $23.
00 - $25.
00 per hour
Expected hours: 40 per week
Benefits:
* 401(k)
* 401(k) matching
* Dental insurance
* Flexible spending account
* Health insurance
* Life insurance
* Paid time off
* Vision insurance
Experience level:
* 3 years
Schedule:
* Day shift
* Monday to Friday
Application Question(s):
* What is your desired salary amount?
Ability to Relocate:
* Charlotte, NC: Relocate before starting work (Required)
Work Location: In person
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