Supervisory Legal Administrative Specialist

Summary For more information on the Department of Justice and the United States Attorneys' Offices, visit https://www.
justice.
gov/usao/.
As needed, additional positions may be filled using this announcement.
This position is also being announced to applicants eligible to apply through Merit Staffing procedures under 24-NCW-12293513-MS.
This job is open to Career transition (CTAP, ICTAP, RPL) Federal employees who meet the definition of a "surplus" or "displaced" employee.
The public U.
S.
Citizens, Nationals or those who owe allegiance to the U.
S.
Clarification from the agency All U.
S.
Citizens This job is also open in another announcement to: Career transition (CTAP, ICTAP, RPL) Family of overseas employees Federal employees - Competitive service Individuals with disabilities Land & base management Military spouses Peace Corps & AmeriCorps Vista Special authorities Veterans Duties This position serves as a Supervisory Legal Administrative Specialist responsible for providing management, technical and analytical work to the Litigation Support staff in the Criminal Division of the United States Attorney's Office for the Western District of North Carolina.
Typical work assignments include: Plans work to be accomplished by subordinates, sets goals and priorities, and prepares schedules for completion of work.
Assigns work to subordinates based on difficulty of assignments and staff capabilities.
Evaluates work performance of subordinates.
Provides technical advice and assistance to resolve problems referred by staff.
Recommends promotions, awards, and disciplinary actions.
Interviews candidates for positions in unit and makes tentative selections subject to approval by the United States Attorney.
Participates in the selection of new employees to be under his/her supervision.
Hears and resolves complaints and grievances from employees, referring to the supervisor only those of a district-wide or precedent setting nature.
Effects minor disciplinary measures as required.
Identifies development and training needs of staff.
Identifies ways to improve production and increase the quality of the work of the unit and implements same.
Ensures that assigned staff follow governing administrative policies and procedures, laws, rules, and regulations.
Performs a variety of litigation support tasks necessary to process complex and/or voluminous electronically stored information.
Provides advice, customer support services, and project management services in connection with electronic discovery and evidence, litigation support projects, and litigation technology software applications.
Performs a wide range of information system analysis, development, and installation in support of District litigation support activities for assigned cases.
Evaluates current office systems on the legal support side of the office and proposes new or alternative procedures to improve the effectiveness of work methods.
Performs a variety of administrative work to meet the operational needs of the assigned areas.
Research and coordinates information needed by attorney supervisors, division chiefs, the Administrative Officer, and/or top management for reporting purposes and develops special reports as required.
Responsibilities will increase and assignments will become more complex as your training and experience progress.
Requirements Conditions of Employment You must be a U.
S.
Citizen or National Initial appointment is conditioned upon a satisfactory pre-employment adjudication.
This includes fingerprint, credit and tax checks, and drug testing.
Continued employment is subject to a favorable adjudication of a background investigation You must be registered for Selective Service, if applicable If selected, you may be required to complete a one year probationary period.
You must meet all qualification requirements upon the closing date of this announcement.
If selected, you will be subject to the satisfactory completion of a one-year supervisory or managerial probationary period unless this requirement has been met previously.
Qualifications GS-12: To be eligible at the GS-12 level, you must have one year of specialized experience equivalent to the GS-11 level in federal service.
Specialized experience is defined as experience organizing and directing the activities of legal support staff; providing legal, technical, and clerical support to attorneys; providing technical advice to legal support staff; assisting attorneys and managing legal support staff in organizing voluminous case information; and/or performing a variety of complex administration support relating to the management and administrative support of the division.
Interagency Career Transition Assistance Plan (ICTAP)- The ICTAP provides eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies.
If your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority if: 1) this vacancy is within your ICTAP eligibility; 2) you apply under the instructions in the announcement; and 3) you are found well-qualified for this vacancy.
To be well-qualified, you must satisfy all qualification requirements for the vacant position and receive a score of 85 or better on established ranking criteria.
You must provide proof of eligibility to receive selection priority.
Such proof may include a copy of your written notification of ICTAP eligibility or a copy of your separation personnel action form.
Additional information about ICTAP eligibility is at: https://www.
opm.
gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.
Career Transition Assistance Plan (CTAP)-The CTAP provides eligible surplus and displaced competitive service employees in the Department of Justice with selection priority over other candidates for competitive service vacancies.
If your Department of Justice component has notified you in writing that you are a surplus or displaced employee eligible for CTAP consideration, you may receive selection priority if: 1) this vacancy is within your CTAP eligibility, 2) you apply under the instructions in this announcement, and 3) you are found well-qualified for this vacancy.
To be well qualified, you must satisfy all qualification requirements for the vacant position and receive a score of 85 or better on established ranking criteria.
You must provide a copy of your written notification of CTAP eligibility with your application.
Additional information about CTAP eligibility is at https://www.
opm.
gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.
Additional information Payment of relocation expenses will not be authorized.
The Department of Justice offers a comprehensive benefits package that includes, in part, paid vacation; sick leave; holidays; telework; life insurance; health benefits; and participation in the Federal Employees Retirement System.
Selective Service: If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System, or are exempt from having to do so under the Selective Service Law.
See www.
sss.
gov.
Current or Former Political Appointees: The Office of Personnel Management (OPM) must authorize employment offers made to current or former political appointees.
If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C or Non-Career SES employee in the Executive Branch, you must disclose this information to the HR Office.
Failure to disclose this information could result in disciplinary action including removal from Federal Service.
Reasonable Accommodation Statement: Federal Agencies must provide reasonable accommodation to applicants with disabilities, where appropriate.
Applicants requiring reasonable accommodation for any part of the application and hiring process should contact the hiring agency directly.
Determinations on requests for reasonable accommodation will be made on a case-by-case basis.
EEO Statement: The United States Government does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, marital status, status as a parent, genetic information, disability, age, membership or non-membership in an employee organization, or on the basis of personal favoritism.
Diversity Statement: As the federal agency whose mission is to ensure the fair and impartial administration of justice for all Americans, the Department of Justice is committed to fostering a diverse and inclusive work environment.
To build and retain a workforce that reflects the diverse experiences and perspectives of the American people, we welcome applicants from the many communities, identities, races, ethnicities, backgrounds, abilities, religions, and cultures of the United States who share our commitment to public service.
Benefits How You Will Be Evaluated You will be evaluated for this job based on how well you meet the qualifications above.
Your complete application package (resume/supporting documentation, online questionnaire, and USA Hire Competency Based Assessment) will be evaluated and rated using DOJ's Category Rating and Selection Procedures.
Your resume and supporting documentation will be used to determine whether you meet the job qualifications listed on this announcement.
If you are basically qualified for this job, your resume and supporting documentation will be compared to your responses on the online questionnaire.
If you rate yourself higher than is supported by your application materials, your responses may be adjusted and/or you may be excluded from consideration for this job.
If it is determined you meet minimum qualification requirements, your application will then be placed in one of three categories: Best Qualified, Highly Qualified, or Qualified.
Within these categories, applicants eligible for Veterans' Preference will receive selection priority over non-veteran preference eligibles.
In addition, qualified veterans with a compensable service-connected disability of 10% or more are placed at the top of the highest quality category (i.
e.
, Best Qualified).
You will be rated on the following Competencies (see The OPM Website for definitions): To be considered for this position, you must complete all required steps in the process.
In addition to the application and application questionnaire, this position requires an online assessment.
The online assessment measures critical general competencies required to perform the job.
Overstating your qualifications and/or experience in your application materials or application questionnaire may result in your removal from consideration.
Cheating on the online assessment may also result in your removal from consideration.
Required Documents To apply for this position, you must submit a complete Application Package, which includes: -Required: Your responses to the Online Occupational Questionnaire (This is completed automatically during the apply online process).
-Required: Your resume showing relevant experience and dates (month/day/year) of employment and work schedule for each (e.
g.
, part-time XX hours per week or full-time).
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.
g.
, Peace Corps, AmeriCorps) and other organizations (e.
g.
, professional; philanthropic; religious; spiritual; community, student, social).
Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.
You will receive credit for all qualifying experience, including volunteer experience.
(cover letter optional).
-Required, if applicable: Veterans' Preference documentation.
Veterans' Preference- If you are entitled to Veterans' Preference, you must indicate the type of preference you are claiming in your application and submit the appropriate documentation, as specified below.
In order to verify your Veterans' Preference entitlement, please submit a copy of the Member Copy 4 of your DD-214 (Certificate of Release or Discharge from Active Duty); or if you are a current Active Duty member you must submit a certification on appropriate military branch letterhead that indicates: 1) your service dates, 2) expected discharge or release date from active duty with a release/discharge date no later than 120 days from the closing date of this announcement, and 3) the character of service (e.
g.
, Honorable); or other official documentation (e.
g.
, documentation of receipt of a campaign badge or expeditionary medal) that shows your military service was performed under honorable conditions.
In addition, if you are a disabled veteran, a Purple Heart recipient, or widow/widower if a veteran, the spouse of a disabled veteran or the parent of a disabled or deceased veteran, you must submit a Standard Form (SF) 15, "Application for 10-Point Veteran Preference" dated October 2013 and all the other required documentation identified on the reverse side of the SF-15 to support your preference claim.
-Required, if applicable: CTAP/ICTAP documentation (a copy of a separation notice or other proof of eligibility for priority selection; a copy of an SF-50, Notification of Personnel Action, showing current position, grade, promotion potential, and duty location; AND a copy of your most recent performance appraisal.
-If you are requesting a reasonable accommodation to the USA Hire Competency Based Assessments, you must submit documentation to support your request, including the Reasonable Accommodation Request Form found at: https://help.
usastaffing.
gov/Apply/index.
php?title=Reasonable_Accommodations_for_USA_Hire If you are relying on your education to meet qualification requirements: Education must be accredited by an accrediting institution recognized by the U.
S.
Department of Education in order for it to be credited towards qualifications.
Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.
S.
Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
How to Apply Please read the entire announcement and all the instructions before you begin an application.
To apply for this position, you must complete the initial online application, to include the initial online assessment and submission of all the required documentation specified in the Required Documents section below.
The complete application package must be submitted by 11:59 PM (ET) on 02/20/2024 the closing date of the announcement to receive consideration.
The application process is as follows: 1.
To begin the application process, click the Apply Online button.
2.
Answer the questions presented in the application and attach all necessary supporting documentation.
3.
Click the Submit Application button prior to 11:59PM (ET) on 02/20/2024.
4.
After submitting an online application, you will be notified whether or not you are required to take additional online assessments through the USA Hire Competency Based Assessment system.
This message will be delivered to you both on screen and via email notification.
5.
If you are asked to take the USA Hire Competency Based Assessments, you will be presented with a unique URL to access the USA Hire system.
Access to USA Hire is granted through your USAJOBS login credentials.
Be sure to review all instructions prior to beginning your USA Hire Assessments.
Assessments.
Click here for Computer System Requirements (https://help.
usastaffing.
gov/Apply/index.
php?title=USA_Hire_System_Requirements) 6.
Note, set aside at least 3 hours to take these assessments; however, most applicants complete the assessments in less time.
If you need to stop the assessments and continue at a later time, you can re-use the URL sent to you via email and also found on the Additional Application Information page that can be located in the application record in your USAJOBS account.
To preview the Assessment Questionnaire, please click the following link: https://apply.
usastaffing.
gov/ViewQuestionnaire/12293512 To update your application, including supporting documentation, at any time during the announcement open period, return to your USAJOBS account (https://usajobs.
gov).
There you will find a record of your application, the application status, and an option to Edit my application.
This option will no longer be available once the announcement has closed.
To verify the status of your application both during and after the announcement open period, log into your USAJOBS account: https://my.
usajobs.
gov/Account/Login.
All of your applications will appear on the Welcome page.
The application record in your USAJOBS account provides an Additional Application Information page that provides information regarding the documentation you submitted and any correspondence we have sent related to this application.
The Application Status will appear along with the date your application was last updated.
For information on what each Application Status means, visit: https://www.
usajobs.
gov//how-to/application/status/.
Reasonable Accommodation Requests: If you believe you have a disability (i.
e.
, physical or mental), covered by the Rehabilitation Act of 1973 as amended, that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a reasonable accommodation in your online application.
Requests for Reasonable Accommodations for the USA Hire Competency Based Assessments and appropriate supporting documentation for Reasonable Accommodation must be received prior to starting the USA Hire Competency Based Assessments.
Decisions on requests for Reasonable Accommodations are made on a case-by-case basis.
If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments.
You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments, if you received the link after the close of the announcement.
To determine if you need a Reasonable Accommodation, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments here: https://help.
usastaffing.
gov/Apply/index.
php?title=Reasonable_Accommodations_for_USA_Hire.
Agency contact information Sheena Cox Phone 7043383163 Email sheena.
cox@usdoj.
gov Address Western District of North Carolina 227 W.
Trade Street, Suite 1650 Charlotte, NC 28202 US Next steps Based on your application and your responses to the application questionnaire, you may be presented with instructions on how to access the USA Hire system to complete the online assessments.
The online assessments must be completed within 48 hours following the close of this announcement.
You will have the opportunity to request a testing accommodation for the assessment should you have a disability covered under the Rehabilitation Act of 1973 as amended.
.
Your assessment results will be kept on record for one year and used toward future positions for which you might apply that require the same assessments.